Data Export

Data export lets you download a copy of the information you keep in Artlope.

Artlope creates one zip file that combines spreadsheet-ready CSV tables, your uploaded files, and readable Markdown files for your records.

This is useful when you want:

a copy of your records outside Artlope
a backup you can keep for your own archive
files you can open and read without needing special software

How to create the export

Open Settings, then go to Security.

Open the Data export section and click Download data export.

Artlope then prepares the export and starts the download automatically.

While the export is being prepared, a small window tells you that the file is being generated. Keep the tab open until the download starts.

What is exported

The export includes readable Markdown files for:

your profile
your artworks
your exhibitions
your submissions
your portfolios
your media coverage
your contacts
your shipments
your finances
your notes

The export also includes the files connected to those records, such as:

profile photo
artwork images
artwork sale attachments
exhibition photos
media coverage images
note images
uploaded attachments

The Markdown files include the details stored in Artlope for each item.

The export also includes three CSV tables that you can open in Excel, Numbers, Google Sheets, or similar programs:

artworks.csv contains the inventory number, title, date, edition type, status, materials, dimensions, storage location, price, number of sales, categories/tags, and Markdown file path for each artwork.
exhibitions.csv contains the title, venue, location, type, solo/group format, start and end dates, external link, and Markdown file path for each exhibition.
exhibition-artworks.csv contains one row for each artwork in an exhibition, including the artwork and exhibition details and paths to their Markdown files.

The CSV values are kept as plain text or numbers so the tables can be sorted and filtered after opening them in a spreadsheet. If an exhibition includes artwork you do not own, its artwork Markdown path is left blank because that artwork’s full record is not part of your export.

Depending on the record, this can include things such as:

descriptions and statements
dates
prices and finance information
media coverage details and linked artworks or exhibitions
contact details and their connections to your records
shipment dates, status, tracking, and delivery parties
selected artworks
comments
links to related files inside the export

How the export is organized

Inside the zip file, you will find a simple folder structure:

profile.md
artworks.csv
exhibitions.csv
exhibition-artworks.csv
artworks/
exhibitions/
submissions/
portfolios/
media-coverage/
contacts/
shipments/
notes/
finances/
files/

profile.md contains your profile information in one file.

The artworks, exhibitions, submissions, portfolios, media-coverage, contacts, shipments, and notes folders contain one Markdown file for each record.

Each note file includes its title, body, tags, mentions, creation and update dates, and links to its exported images and attachments. Mentions of artworks, exhibitions, submissions, and portfolios link to those records’ Markdown files inside the export. Category mentions are included by name and record details.

The finances folder contains one Markdown file for each year.

The files folder contains the images and uploaded files that are linked from the Markdown files.

In most cases, the Markdown file names are based on the name of the artwork, exhibition, submission, or portfolio so they are easier to recognize later.

What the Markdown files are for

Markdown is a simple text format.

You can open these files in many note apps, text editors, or document tools, and they stay readable even without Artlope.

Each Markdown file is meant to help you understand the record in plain text while still keeping links to the related images and files inside the same export.