Tracking Submission Status And Outcomes

Submissions in Artlope are built around a simple status flow.

This helps you separate ideas you are still preparing from applications you already sent and results you already received.

Submission states

Each submission can be in one of these states:

• Preparing
• Applied
• Accepted
• Rejected

Preparing is for submissions you are still working on.

Applied means the submission has been sent.

Accepted means the application was successful.

Rejected means the opportunity did not move forward.

These states are used throughout the submissions page for grouping, filtering, badges, and the submission chart.

Marking a submission as sent

When a submission is still in Preparing, the main action in the header is Submit.

Choosing Submit opens a small confirmation step where you set the submission date.

Once you confirm it, Artlope:

• stores the submission date
• changes the state to Applied

This makes it easy to keep preparing and applying as two separate stages.

Recording the result

After a submission has been sent, the header actions change.

You can then mark the submission as:

• Accepted
• Rejected

This lets you update the record as soon as you hear back.

What happens when a submission is accepted

If you mark a submission as Accepted, Artlope celebrates the result and may also create an exhibition record from the submission.

For this to happen, the submission needs an exhibition start date and an exhibition end date.

When those dates are available, Artlope can create an exhibition using:

• the submission name
• the location
• the exhibition dates
• the artworks in the submission

If an exhibition is created, Artlope gives you a direct way to open it from the acceptance message.

If the submission was already linked to an exhibition, Artlope reuses that link instead of creating another one.

Reading progress on the list page

The submissions list is designed to make status easy to read at a glance.

You can follow progress in a few ways:

• colored status groups
• status badges on each card
• year and status filters
• the monthly chart for applied, accepted, and rejected submissions

This makes the submissions section useful not only as an archive, but also as an overview of your application practice.

Using submissions as a long-term record

Over time, the most useful part of submissions is often the history they create.

You can look back and see:

• which opportunities you applied for
• how often you applied in a given period
• which artworks you used
• what you spent on applications
• which applications turned into exhibitions

That makes submissions a practical tool for artists who want a clearer record of their open calls and related opportunities.