Managing Exhibition Artworks

The Artworks tab is where you manage which artworks belong in an exhibition.

This matters because exhibitions in Artlope are not just notes. They are directly connected to the works you actually showed.

How the tab is organized

The tab shows artwork cards in two main sections:

• Included in this exhibition
• Not in this exhibition

Each card shows the artwork image and key details such as its name, creation date, inventory number, status, and edition type. You can select the artwork card’s link to open the full artwork record.

Use Add to place a work into the exhibition, or the remove button to take it out. Use the search field above the sections to filter both lists by artwork name or category.

When you add an artwork, Artlope starts its exhibition price and currency with the artwork’s current price and currency when those are available. You can change these values for this exhibition without changing the main artwork record.

Changes are not saved automatically. Use the page-level Save action when you are done. Use Cancel to leave without saving the artwork changes.

What Artlope stores for each artwork in an exhibition

Each artwork entry can hold exhibition-specific information.

That includes:

• Price for this exhibition
• Currency
• exact standard or special copies, for limited editions
• open-edition quantity, for open editions

This means the exhibition can keep its own pricing and copy selection without changing the main artwork record.

For example, a work can have one general artwork price in Artlope, while the exhibition entry stores the price used for that particular show or fair.

Editioned artworks

For a selected artwork with edition-specific fields, click Edition details to show them.

If the artwork is a Limited edition, use Edition copies in this exhibition to select the exact standard or special copies that were shown. You can select more than one copy. The disposition shown beside each copy helps you identify it.

If the artwork is an Open edition, enter how many copies were shown in Open editions on display.

This is useful when the exhibition included only part of an edition rather than the whole body of work.

Artlope checks limited-copy selections and warns when the same copy is already assigned to an overlapping exhibition. The conflicting copy is disabled and the other exhibition is named.

Sold and gifted limited copies can still be selected for provenance. Adding a copy to an exhibition does not change its disposition or location. Legacy exhibition records that contain identifiers rather than matched copies show a review warning when they need attention.

In a shared exhibition, you can manage only artworks you own. Artwork cards added by other collaborators remain visible, but their exhibition fields and management controls are unavailable to you.

Overlap warnings

If an artwork appears in more than one exhibition during overlapping dates, Artlope can warn you.

This is especially useful for original works or specific limited-edition copies that cannot physically be in two places at once.

The warning is there to help you catch timeline mistakes or double-booked works.

Where else you can add artworks to exhibitions

You can also add exhibitions from the artwork side.

See Adding Artworks To Exhibitions if you want to work from an artwork page instead.